What is Project Management?
Project management has a broad definition, every organisation
has their own definition, and however, these definitions are all related in one way or another.
The word “project” is usually short term and done in groups with a definite
start and end point with the aim to achieve something Newton (2015). Management are the people who are in
charge of running the company example human resource manager, marketing
According to Kerzner (2018) “project management is the planning,
organising, directing and controlling of a company’s resources for a relatively
short-term objective that has been established to complete specific goals and
of project management defines it as “the application
of processes, methods, knowledge, skills and experience to achieve the project
And Reiss defines it as: “Project
management is like juggling three balls — time, cost and quality. Program
management is like a troupe of circus performers standing in a circle, each
juggling-three balls and swapping balls from time to time.”
From the above definitions, one can
deduce that Project Management is engagement in certain activities which are
driven according to project management principles according to timeframes,
allocated budget (costs) and quality.
Management has four (4) steps life cycle, as depicted on the diagram below:
of the new project where the definition of the objectives, scopes and
outcomes/deliverables is conducted.
of the project plan with timelines
stage will assist in managing time, cost, quality, change, risk management matters.
implementation of work is done on this cycle, monitoring, change of approved
of time, costs and quality.
of deliverables to ensure deliverables are met as planned.
of the project report.
successes and lessons learned for future related projects.
literature go to the extent of extending the cycle into five (5) stages as
depicted below, however, whether one choses to define the cycles in 4 or 5
stages, all stages are catered for, the difference is the breakdown in detail
on each stage.
Why do we use Project Management?
not all about you and your processes as the project manager. It is all about
working with a team to come up with a structure that works for everyone”
To implement project management efficiently
and successfully, a manager needs a team of individuals with different skills
and competence, hence the above sentiments.
Project management is used to control
spending and improving success results, every organisation wants to be the best and out shine the
stated that successful project management must simultaneously manage four basic
elements of a project: resources, time, money and most importantly scope (Reh 2018).
Why utilise projects management and
work in a planned manner. This will avoid chaos and ensure that work/ tasks
follow up seamlessly and work which needs to happen simultaneously, do so
timelines in a project plan.
a work or project team.
knows what to expect.
accountability in terms of reporting lines, accountability and authority.
the team to work as a whole instead of working in a silos (alone). This ensures
that work and planning is integrated and the whole team has a common
understanding of deliverables.
for efficient and competent resource as they will be identified from the
planning stage. Resources is the team, equipment and materials needed to do the
project, e.g special machines and qualified specialists in relevant fields.
to identify risk and place measures to minimise the risks.
documentation exists for audit trail purposes and for future planning and
reference of similar project.
without project management might find it difficult to keep track of tasks,
deliver quality service/ product which leads to risks of losing clients and a
lot of money. Ben Aston says that “Project
management is important because it ensures what is being delivered is right and
will deliver real value against the business opportunity”.
with project management have an upper hand to the competitor because their
goals and objectives are well defined, there is discipline, services/ products
delivered on time, resources are used correctly and for the right purposes and
the company stays ahead because of the proactive approach, always planning for